We’re Pentland Brands: a global family business behind some of the world’s most iconic active and lifestyle brands. We bring integrity, energy and ambition to our work, setting high standards and striving to deliver great outcomes without ego.

With over 1,500 team members worldwide, we’re proud of our diverse, inclusive culture where everyone is encouraged to speak up, challenge thinking, create breakthroughs and collaborate openly. Our people are what set us apart, and we’re committed to creating an environment where everyone can thrive.

Reports to: Senior HR Business Partner

Location: London, Farringdon

Hours: 36.5 hours per week, Monday to Friday (4.30pm finish on a Friday)

The HR Assistant Mission:

This role plays a key part in delivering a smooth, accurate and people-centred employee experience across the full employee lifecycle. Working closely with the wider HR team, this role provides high-quality administrative and operational support, ensures HR data integrity and helps bring our people processes to life in a fast-paced, multi-brand environment.

How you'll drive success:

• Maintain accurate and up‑to‑date employee records within HR systems, ensuring GDPR compliance at all times.

• Support end‑to‑end onboarding, including documentation collection, system set‑up and coordination of induction activities.

• Administer employee changes such as promotions, transfers and contract variations.

• Manage absence and annual leave records, producing regular and ad‑hoc reports.

• Act as the first point of contact for HR queries, providing timely, clear and professional responses or escalating as appropriate.

• Support the leaver process, including resignations, exit interviews and offboarding administration.

• Track probation and performance review milestones, ensuring processes and documentation are completed on time.

• Provide administrative support to HR projects, including policy updates, system changes and process improvements.

• Assist with employee engagement initiatives such as surveys, events and wellbeing activities.

• Support diversity, equity and inclusion (DE&I) initiatives through coordination, communications and data tracking.

• Produce HR metrics and reports including headcount, turnover and absence data.

• Support internal and external audits by ensuring documentation is accurate, complete and accessible.

• Work collaboratively with stakeholders across the business to support a positive employee experience.

What you'll need to thrive:

• Strong organisational skills with exceptional attention to detail.

• Excellent written and verbal communication skills.

• A high level of discretion and ability to handle confidential information sensitively.

• Proficiency in Microsoft Office, particularly Excel, Word, Lists, and Outlook.

• A proactive, collaborative mindset with a willingness to learn and develop.

• Previous experience in an HR Assistant, HR Administrator or similar role (desirable).

• Experience working in a fast‑paced, multi‑brand or retail environment (desirable).

• Familiarity with HR systems such as Teamtailor, SAP SuccessFactors or similar (desirable).

Alongside a competitive salary and discretionary bonus, we offer a comprehensive benefits package designed to support your wellbeing, flexibility, and life outside work. This includes generous holiday allowance with the option to buy more, hybrid and flexible working, enhanced family leave, pension and financial protection, wellbeing support, travel schemes, and generous discounts across Pentland Brands and selected retail partners. You can find full details of our benefits and perks on our UK Benefits page.

The Interview Process

We want our interview process to feel clear, straightforward, and supportive. If your experience and expectations look like a strong match for the role, here’s what you can expect next:

1. Talent Team Intro Call - A 30-minute video call with our Talent Team to get to know each other, talk through the role and your experience, and answer any questions you have.

2. Experience Interview - A more in-depth interview (usually online) with the hiring manager to explore your skills, experience and approach, and how these align with the role, our principles, and our ways of working.

3. Final Interview - A final in-person interview at our office, focused on deeper discussion and practical application, giving you the chance to meet more of the team and see Pentland Brands in action.